Conference / Events « The Organiser

By: The Organiser  06-Dec-2011
Keywords: Itinerary Planning

Conference / Events « The Organiser

We will ensure your event is a success – you make the decisions we perform

We are here to advise, plan and manage the running of your conference or event so you can concentrate on the most important aspect – content. We will work closely with the conference committee to accomplish the outcomes you wish to achieve.

Our Conference & Event services may include, but are not limited to full registration services, budget & accounting, development of the programme, venue management, speaker liasion, sponsorship & exhibition along with the promotion of the event.

Furthermore our group services include quotes, itinerary planning (NZ wide) and New Zealand wide attraction, accommodation and transport information.

Whether it be a single day tour, conference dinner, partner programme or full conference planning, THE ORGANISER has a team to assist. With our enthusiastic, motivated and specialised team, based in Rotorua we will make your conference (big or small) truly memorable by providing expertise, creative planning, commitment and professionalism.

Select as many or as few of the services below to create a package that suits your requirements.

Advisory and Consultancy

Project Management and evaluation
Time Scaling
Conference logistics/brainstorming
Committee Liaison/coordination, motivation and directional planning
Advertising assistance and marketing national network


Liasing with speakers to arrange travel and accommodation
Abstracts and Biographies
AV requirements

Delegate Registration

Establish a database for delegate registration in agreement with the committee
Processing of all registrations daily as received
Receipting monies, booking accommodation and social activities, and confirmation to delegates of registration
Provision of computer reports to the committee
Packing and distributing of Conference Satchels


Compilation of conference budget and updates as required
Management of registration fees
Management of sponsorship/exhibition fees
Management of Conference Accounts
Update of budget for committee meetings, actual verses budget
Full final accounts
Banking and receipting


Assist with presentation of sponsorship brief and distribution
Follow up of sponsorship, exhibitors and liason
Trade exhibitors booking form, site instructions and brief
Management invoicing and collection of sponsorship/exhibition income

On-Site Management

Maintenance of day-to-day house keeping and overall management of delegates’ requirements
Provision of full time personnel for the Conference duration at venues and functions
Organisation of technical specification and requirements for the entire Conference


Attend committee meetings
Mailing Conference Publications
Arrange postage and packing

Social Programme

Arrange catering, morning & afternoon teas, lunches plus any special meetings
Welcome function / closing function
Conference Dinners & Entertainment
Venue location management
Partners Programmes
Arrange pre/post tours, travel and activities
Activities and sightseeing from a relaxing mud bath to an exhilarating bungy jump

Website / Printing

Management, design and regular maintanence of a conference website
Management and design of all printed collateral for the conference eg programmes, flyers, etc

Keywords: Itinerary Planning

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Other products and services from The Organiser


Partner Programmes « The Organiser

It is always good to have options for accompanying partners that attend the conference; it may be a full day or simply a few hours. Activities for delegates can also be arranged including adventure options, sightseeing or wine trails. The Organiser can tailor-make packages to suit the duration of time available and budget.


Pre & Post Tours « The Organiser

We have an extensive range of New Zealand wide itinerary options to suit my budget and time frame.Itineraries can include coach transport, domestic flights, accommodation, sightseeing, guides and more.We will create a tour that will be remembered by your delegates to years to come. North Island Itinerary Options – Auckland – Waitomo – Rotorua, Auckland – Bay of Islands – Rotorua, Auckland – Rotorua – Wellington.


Groups « The Organiser

Have you thought about your next special occassion, family reunion, Christmas function, team building, sports events, hens / batchelor nights, mystery weekends away or how about something different with an amazing race. The Organiser is a TAANZ (Travel Agents Association of New Zealand) bonded agent, we work closely with local and nationwide attrations/operators on a regular basis.