TimeFiler newsletter - Autumn 2011

By: Timefiler  05-Apr-2012
Keywords: Timesheet

Autumn 2011.

After three office shifts in the last year we’re hoping that we’ll be settled at our new home at 39 Leslie Hills Drive for a good long while.

During the 22 February quake we were working at Equitable House in the now cordoned off CBD where we had moved in to two weeks prior. Our previous office in the Old Weekly Press building had been red-stickered for demolition having suffered further damage from the Boxing Day aftershock. Considering the devastation that has happened around us, we feel very fortunate to have come through unscathed.

Although we were displaced for a few weeks, our storage and disaster recovery systems that are hosted off site in a protected building held firm, with every server running as if nothing had happened. None of our customers experienced any downtime of their TimeFiler application, which would have been a huge relief for the 90% of our customers outside of Christchurch.

St John’s Ambulance was especially relieved that they were able to manage their ambulance rosters in the days after the quake. In this disaster situation managing rosters proved a massive undertaking. To help St Johns manage the deluge of work efficiently we pulled out all the stops at no charge to help them replace their shift placement whiteboard with a web-based roster, enabling remote management and much greater visibility of the roster for St John nationwide. Despite our own difficulties we are immensely proud that we were able to provide vital support to St John and the people of Christchurch.

Thank you to all our customers for your support and patience while we were striving to get order back into our lives. Already there are many exciting ideas being presented about what we want our new City to look like. And we can’t wait to see the developments take place. We’re in this together and we wish our fellow Cantabrians all the best of support over the coming months and years ahead.

As TimeFiler operates in the Cloud, our business was not detrimentally affected by the quake. In fact the opposite is true, and we're growing. Last year we appointed our new Account & Sales Manager Meredith Crone; she already knows TimeFiler inside and out and has proved her weight in gold with helping customers get the most from TimeFiler.

We always have lots of great ideas to improve TimeFiler, most of which get prioritised on the continual development pipeline. The latest to roll out of the development room are two new optional functionalities.

The first, our clocking functionality, allows customers to import start and finish times from clocking hardware such as clock readers and finger scanners into TimeFiler. Once imported, TimeFiler can compare the actual start times to the rostered start times, and display coloured alerts to notify the user of potential issues. It’s a very handy tool that saves time-consuming data entry and minimises mistakes.

The second is team timesheets, which enables administration staff or managers to enter a single timesheet and then apply that timesheet to multiple people. This again saves on data entry where there are employee teams who work the same shifts as others each day.

If you would like to find out more about these new functions or see a demonstration please give us a call on 03 943 2192.

Public Holidays always add more time to payroll processing, and even more so if employees work variable rosters with their working days falling on different days of the week, for variable hours per day.

Christmas and New Year public holidays are a particular challenge with some employees observing public holidays on the day on which they fall; and others transferred to the 'Mondayised' day.

Ziera shoes, formerly known as Kumfs, manufactures and retails footwear through 44 branded retail stores in New Zealand, Australia and the USA, and 700 stockists worldwide. But with a complex roster system, a 246-employee paper-based timesheet system, and further expansion plans, Ziera desperately needed a new time management solution to integrate with its MYOB payroll application.

After a successful pilot in April 2011, Ziera saw that TimeFiler would save two and a half days of administration per week. Implementation is now underway in New Zealand, with plans to extend TimeFiler to all branches worldwide.

Keywords: Timesheet